What a corporate taxi account is
A corporate account is an agreement between a business and a taxi fleet whereby the company’s employees or guests can use the service charged directly to the account, without paying on the spot. At the end of the month, the fleet issues a single invoice with the breakdown of every service, organised by department, person or cost centre as configured. This model replaces the cumbersome flow of individual receipts, post-trip reimbursements and accounting reconciliations.
How to activate the service
Setting up a corporate account is usually simple. The company signs a contract with the fleet, defines authorised users, sets monthly limits if appropriate, and receives an identification system for the service, whether through an employee code, physical card or corporate mobile app. From that point on, authorised users can book taxis or board them in the street by giving the account details to the driver.
Advantages over the traditional model
The corporate account model brings three clear advantages: administrative savings, control, and improved employee experience. Savings, because individual reimbursement processes disappear. Control, because every service is recorded with date, time, origin, destination and amount, helping spot unusual spending, errors or duplicates. And experience, because the employee does not have to advance money or keep receipts, which matters particularly for executives, sales staff and team members with heavy travel.
Business profiles that benefit most
Corporate accounts are useful for many business profiles. Professional firms (lawyers, notaries, tax advisors) use them for visits to courts, registries or clients. Consultancies and agencies for meetings at client offices. Hotels for guest transfers to the airport. Companies with on-call staff or night shifts for safe trips home. Events and conferences for moving speakers and organisers. And production companies for shuttling crew and talent between locations.
Invoicing tailored to your business
The monthly invoice can be customised. It can be issued to the parent company, separate subsidiaries, grouped by project or by analytical cost centre. Some fleets integrate billing directly with the client’s ERP via CSV export or API, cutting accounting work even further. Per-employee breakdowns help identify who is using the service most and for what kind of trips.
Service for clients and invited guests
A less obvious but highly valued use is sending taxis to clients, suppliers or guests with the cost charged to the host company. The system generates a single-use code that the guest gives the driver, with no additional ID or direct payment required. It is a professional touch in negotiations, international visits or corporate events.
Integration with travel and CSR policies
Corporate accounts align with internal travel policies. Limits can be set per trip, per month or per employee; bookings can be restricted to certain time slots or require a stated reason. On corporate responsibility, contracting a metropolitan taxi fleet, regulated, with trained drivers and increasingly fuel-efficient vehicles, reinforces local supplier choices over alternatives less anchored in the city’s economy.
How to choose your fleet
Criteria for choosing a fleet include availability and average response time, technical ability to integrate invoicing, quality of customer support, vehicle range (sedan, minivan, wheelchair-accessible) and, of course, commercial terms. It is worth running a one- or two-month pilot before signing an annual contract, especially with high service volumes.
